Polycom 8 Manuel d'utilisateur

MGC Personal SchedulerQuick Start GuideVersion 8.0

Chapter 2 - Installation and Configuration2-2MGC Personal Scheduler Software InstallationThe Administrator has the option to automatically deploy the

MGC Personal Scheduler Quick Start Guide2-32. On the Insert menu, click File, or click the Attach File icon.The Insert File dialog box opens.3. Browse

Chapter 2 - Installation and Configuration2-46. Send the e-mail to end-users for installation.7. Once the e-mail is received by the end-user, he/she s

MGC Personal Scheduler Quick Start Guide2-5SQL Database ConfigurationThe database enables access to various database tables, such as the MCUs Users an

Chapter 2 - Installation and Configuration2-6The Services window opens.4. Right-click OperSrvV8_0, and then click Properties. The OperSrvV8_0 Properti

MGC Personal Scheduler Quick Start Guide2-76. Select This account and then click the Browse button to select the user.The Select User dialog box opens

Chapter 2 - Installation and Configuration2-8MGC Web Server Manager ConfigurationThe MGC Web Server Manager application is the user interface for conf

MGC Personal Scheduler Quick Start Guide2-9The MGC Web Server Manager window opens.Connecting the MGC Web Server ManagerThe MGC Web Server Manager app

Chapter 2 - Installation and Configuration2-10Adding a New MCUConferences are reserved on an MCU. At least one MCU must be defined in the MGC Web Serv

MGC Personal Scheduler Quick Start Guide2-11Password The password used when connecting to the MCU.ISDN Prefix The first digits of the MCU number that

Copyright © 2006 Polycom, Inc.All Rights ReservedCatalog No. DOC2139BVersion 8.0Proprietary and ConfidentialThe information contained herein is the so

Chapter 2 - Installation and Configuration2-125. In order to work with firewalls, the MCU listening port can be selected. The default listening port i

MGC Personal Scheduler Quick Start Guide2-13Connecting an MCUAfter you have connected to the MGC Web Server Manager and added at least one MCU, you ca

Chapter 2 - Installation and Configuration2-14Personal Scheduler Visual CustomizationThe administrator can specify the text, icons and images, and con

MGC Personal Scheduler Quick Start Guide2-15The following Message Header title can be customized in the E-mail message from the MGC Personal Scheduler

Chapter 2 - Installation and Configuration2-16The MGCScheduler.oft file is automatically backed up in the CustomizeMGCSchedule.oft file located in the

MGC Personal Scheduler Quick Start Guide2-17MGC Personal Scheduler Parameter ConfigurationAfter the MGC Web Manager is connected to the Personal Sched

Chapter 2 - Installation and Configuration2-18The MGC Personal Scheduler Configuration dialog box opens.2. Fill in the fields as described in Table 2-

MGC Personal Scheduler Quick Start Guide2-19User Select the User name that the client software uses to login to the database. This login is transparen

Chapter 2 - Installation and Configuration2-20Port Number Enter the Port number of the computer on which the Personal Scheduler server is installed. T

MGC Personal Scheduler Quick Start Guide2-21PreConference ActivationYou can select to start the reservation x minutes before the conference start time

iTable of ContentsIntroduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1Package Contents . . . . . . . . . .

Chapter 2 - Installation and Configuration2-22Allow Language SelectionSelect this box to enable the default language selection. The default language o

MGC Personal Scheduler Quick Start Guide2-23CustomizeMeeting Request Menu NameSpecify the Meeting request menu name.Appointment Menu NameEnter the App

Chapter 2 - Installation and Configuration2-24Customization from the Microsoft Outlook EditorThe following items can be customized in the Polycom Pers

MGC Personal Scheduler Quick Start Guide2-25To customize the Personal Scheduler - Polycom Meeting Request properties:1. Double click on the MGC Schedu

Chapter 2 - Installation and Configuration2-26The Polycom Office window opens in Microsoft Outlook. 2. From the Tools menu, click Forms and then click

MGC Personal Scheduler Quick Start Guide2-27The Design window opensSelect the Polycom Office tab.3. To change the name of the tab, from the Forms menu

Chapter 2 - Installation and Configuration2-285. To move the location of a field, click on the field name in the window, and drag and drop the field t

MGC Personal Scheduler Quick Start Guide2-2910. Click on the box located at the top right corner.The Load Picture window opens. 11. Select the desired

Chapter 2 - Installation and Configuration2-30Setting a PasswordYou can specify a password that the conference scheduler is required to enter prior to

MGC Personal Scheduler Quick Start Guide2-31To specify a password for an existing user:1. In the Browser area, click the Users icon.The Users list is

Table of ContentsiiViewing the Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-21Appendix A: Default Templates . . . . .

Chapter 2 - Installation and Configuration2-32Managing TemplatesThe template contains the conference parameters and is stored in the database. A templ

MGC Personal Scheduler Quick Start Guide2-333. Double-click the Personal Scheduler Templates icon.The list of templates appears.To view the template p

Chapter 2 - Installation and Configuration2-34The Conference Properties window opens, displaying the template parameters. 2. Refer to the MGC WebComma

MGC Personal Scheduler Quick Start Guide2-35To add a new template:1. Right-click the Personal Scheduler Templates icon and then click Add New Personal

Chapter 2 - Installation and Configuration2-36

3-13Managing ConferencesThe MGC Personal Scheduler is used by end-users to schedule and reserve audio and video conferences on the MCU via Microsoft O

Chapter 3 - Managing Conferences3-2Scheduling ConferencesTo schedule a Polycom Office audio or video conference:1. On the File menu, click New, and th

MGC Personal Scheduler Quick Start Guide3-32. If you are scheduling a Meeting, in the To field, enter the participant name(s)/e-mail address(es). (Thi

Chapter 3 - Managing Conferences3-48. Select the ViaVideo Auto Connection check box to attach a ViaVideo attachment to a Meeting invitation. When the

MGC Personal Scheduler Quick Start Guide3-5The Invite Dial-out Endpoints window opens. 14. To add an endpoint, in the Endpoints database list, select

1-11IntroductionPolycom MGC Personal Scheduler is designed for scheduling audio and video conferences on the MCU directly from the Microsoft Outlook®

Chapter 3 - Managing Conferences3-618. Send the e-mail.Scheduling the Reservation Directly From the CalendarYou can easily schedule a reservation by s

MGC Personal Scheduler Quick Start Guide3-7The Calender Properties dialog box opens.2. From the When posting to this folder, use drop-down list, selec

Chapter 3 - Managing Conferences3-84. Select Polycom Office and click Open.The Calendar Properties dialog box opens. The Polycom Office option is now

MGC Personal Scheduler Quick Start Guide3-9To schedule the reservation on the calendar:1. Select the block of time on the calendar for the reservation

Chapter 3 - Managing Conferences3-10E-mail SignatureThe e-mail received by the meeting invitees contains a signature that includes conference paramete

MGC Personal Scheduler Quick Start Guide3-11Table 3-1 describes the signature fields.Table 3-1: E-mail Signature FieldsField DescriptionConference dia

Chapter 3 - Managing Conferences3-12MGC Manager Reservation Remarks Details of the conference are retrieved from the MGC Manager. In the On Going Conf

MGC Personal Scheduler Quick Start Guide3-133. Right click on the Reservation name and select Properties.

Chapter 3 - Managing Conferences3-144. The Properties dialog box opens, displaying the Remarks field.

MGC Personal Scheduler Quick Start Guide3-15Modifying Appointments and MeetingsModifying an Appointment or Meeting in Outlook also modifies the reserv

Chapter 1 - Introduction1-2The MGC Personal Scheduler is configured by an Administrator who e-mails the Personal Scheduler application to end-users or

Chapter 3 - Managing Conferences3-16Scheduling Recurring Appointments and MeetingsA recurring appointment or meeting is a reservation that occurs repe

MGC Personal Scheduler Quick Start Guide3-17The Appointment Recurrence window opens.3. Using the standard Outlook conventions, select the recurrence p

Chapter 3 - Managing Conferences3-18Modifying Recurring Appointments or MeetingsYou can change the appointment time or range the of recurrences for al

MGC Personal Scheduler Quick Start Guide3-19Canceling Recurring Appointments and MeetingsCanceling a Recurring Appointment or Meeting also deletes the

Chapter 3 - Managing Conferences3-20Application ExceptionWhen an exception occurs in the Personal Scheduler/Client an Application Error Information wi

MGC Personal Scheduler Quick Start Guide3-212. Click View Report, to read technical information about the exception.The Crash Report dialog box is dis

Chapter 3 - Managing Conferences3-22Shown below is an actual email with attachments.You can view the report (.rpt) file with any text browser as shown

A-1AAppendix A: Default TemplatesThere are five default Conference templates included in the MGC WebCommander database:• COP (Default_COP)• Video (Def

Appendix A: Default TemplatesA-2Default Conference Template Properties - Default_COPParameter ValueGeneralName Default_COPRemarks (empty)Duration 2:00

A-3Same Layout Yes (greyed out)Lecture Mode NoneLecturer Name Auto select (greyed out)Timer (disabled)Interval 10 sec. (greyed out)FECC/LSD Rate NoneT

MGC Personal Scheduler Quick Start Guide1-3System RequirementsThis section lists the MGC Personal Scheduler requirements. There are different requirem

Appendix A: Default TemplatesA-4Auto Termination YesMinutes Before First Join 25Minutes After Last Quit 5Dial-Out Manually NoAllow undefined Participa

A-5Number of Occurrences (disabled)Video LayoutVideo Layout 5+Background (enabled)Layout Border YesSpeaker Notation YesRecordingEnable Recording NoRec

Appendix A: Default TemplatesA-6Default Conference Template Properties - Default_VideoParameter ValueGeneralName Default_VideoRemarks (empty)Duration

A-7Same Layout NoLecture Mode NoneLecturer Name Auto select (greyed out)Timer (disabled)Interval 10 sec. (greyed out)FECC/LSD Rate NoneT120 Rate NoneA

Appendix A: Default TemplatesA-8Auto Termination YesMinutes Before First Join 25Minutes After Last Quit 5Dial-Out Manually NoAllow undefined Participa

A-9Default Conference Template Properties - Default-AudioNumber of Occurrences (disabled)Video LayoutVideo Layout 5+Background (enabled)Layout Border

Appendix A: Default TemplatesA-10Numeric ID (empty)Conference User Defined 1-3 (empty)Media AudioNetworks IP, ISDN, ATM, MPIParticipants None definedA

A-11Lock NoOn Hold NoEnable Invite YesRoll Call NoEntry Tone YesEnd Time Alert Tone Yes - 5 MinutesExit Tone YesMeet Me Per ConfLimited Occurrences g

Appendix A: Default TemplatesA-12Default Conference Template Properties - Software CPParameter ValueGeneralName SW CPRemarks (empty)Duration 2:00 Hour

A-13Same Layout Yes (greyed out)Lecture Mode NoneLecturer Name Auto select (greyed out)Timer (disabled)Interval 10 sec. (greyed out)FECC/LSD Rate None

Chapter 1 - Introduction1-4PrerequisitesThis manual assumes the user has the following knowledge:• Familiarity with the Windows environment• Familiari

Appendix A: Default TemplatesA-14Auto Termination YesMinutes Before First Join 25Minutes After Last Quit 5Dial-Out Manually NoAllow undefined Particip

A-15Number of Occurrences (disabled)Video LayoutVideo Layout 2, 4 (depending on the number of connected participants)Background NoLayout Border NoSpea

Appendix A: Default TemplatesA-16Default Conference Template Properties - Video-SwitchParameter ValueGeneralName Video-SwitchRemarks (empty)Duration 2

A-17Same Layout Yes (greyed out)Lecture Mode NoneLecturer Name Auto select (greyed out)Timer (disabled)Interval 10 sec. (greyed out)FECC/LSD Rate None

Appendix A: Default TemplatesA-18Auto Termination YesMinutes Before First Join 25Minutes After Last Quit 5Dial-Out Manually NoAllow undefined Particip

A-19Number of Occurrences (disabled)Video LayoutVideo Layout 1x1 (full screen)Background (enabled)Layout Border YesSpeaker Notation YesRecordingEnable

Appendix A: Default TemplatesA-20

2-12Installation and ConfigurationAfter the Administrator installs the MGC Personal Scheduler package, he/she configures the Client software for deplo